Built for capital projects on
condo and co-op boards.
Turn vendor email into a
permanent, defensible record.
It takes 5 minutes
Roof replacements, facade restorations, elevator modernizations — not daily HOA ops. Works alongside PayHOA, Buildium, or your management company.
Atlas Roofing Co.
vendor@atlasroofing.com
Revised scope for Phase 2
Email in. Permanent record out.
Every project gets its own email address and timeline.
Your GC, architect, and engineer email the project address. Every message is logged chronologically. No portal. No password.
Ask a question. Get a cited answer from your project documents.
Cited answers from bids, contracts, and engineer reports — not your CC&Rs. Email a question and get the specific document and page.
Your board controls who can communicate with each project.
Whitelist vendors and board members. Vendors never need an account — only approved senders can post to the project record.
Revised Electrical Diagram — Unit 4B
Project governance,
not community management.
The board protects the building.
BoardRecord protects the board.
A defensible record when the roof job goes sideways.
Change orders, engineer letters, and board approvals — captured from the first CC. Searchable and exportable when disputes arise.
The facade project survives the board president who started it.
When leadership changes mid-renovation, the building's project history stays intact — not scattered across personal inboxes.
Prefer a walkthrough first?
Book a 30-minute briefing focused on your building and active projects.
From scattered inboxes
to defensible records.
Roof Replacement Approved by Full Board
DecisionRoof_Scope_Final_v3_Board_Approved.pdf
DocumentVendor update: Flashing scope revision confirmed
Vendor
Set up in minutes.
Keep Gmail. Keep PayHOA. Add a record for every project.
It takes 5 minutes