Every capital project your board runs,
already on record
Roof replacements, facade restorations, elevator modernizations — BoardRecord captures vendor email, board decisions, and project documents before disputes, turnover, or special assessments force you to reconstruct history.
Who we serve
The $2M roof —
bids, approvals, and change orders
Bids
Three GC proposals arrive by email. Each is logged to the roof project timeline with attachments preserved — no hunting through inboxes for the winning bid.
Scope approval
The board approves scope v3. The decision, deliberation, and signed contract stay linked on the timeline — so nobody asks which version was approved.
Change orders
When flashing scope changes mid-job, every vendor email and board reply is captured chronologically. The full story is one export away.
The board president leaves
mid-facade restoration
Handover
BoardRecord is the institutional record for the facade project — not a personal Gmail account. New leadership inherits the full timeline on day one.
Vendors
Architects and contractors keep emailing the same project address. No portal retraining, no lost threads when the point person on the board changes.
Continuity
Engineer reports, milestone photos, and board votes from month one remain searchable. Turnover does not reset the project history.
An owner challenges
the special assessment
Retrieval
Every contract, engineer letter, and board vote on the elevator modernization is instantly retrievable — with the exact document and page cited.
Integrity
Records are immutable. You cannot redact or backdate. Every change creates a trail that holds up under scrutiny from counsel or an arbitrator.
Export
Generate a defensible export of the full project record — emails, attachments, approvals, and access history — scoped to that project alone.