Simple, transparent
pricing.
Project governance for capital improvements — not dues, violations, or resident portals. Every plan starts with a free 1-month trial — no credit card required.
How BoardRecord compares to a management company
Management companies charge $25K–$100K/year to run your building — and tack on 2–15% of construction costs for project oversight. BoardRecord gives your board direct project visibility for a fraction of the cost.
Management company
$25K–$100K
/year for a 50-unit building
Project mgmt surcharge
2–15%
of construction costs, on top of base fee
Board Pro
$1,068
/year at list price ($89/month × 12) — full project visibility + AI Q&A
BoardRecord doesn't replace your management company — it gives your board an independent, searchable record of every project email, file, and decision. It works alongside your existing HOA software for accounting and dues; we add the communication layer. Self-managed boards save even more by skipping the management company entirely.
Unlike portal-based CapEx project tools, BoardRecord keeps vendors in email — no login required, no adoption problem.
Board
Everything a building board needs to manage renovation projects.
- 1 building workspace
- 3 projects
- 5 board members
- 20 documents
- 5 vendors
- Searchable email timelines
- Email support
Board Pro
Full decision layer for active boards.
- 1 building workspace
- Unlimited projects
- 15 board members
- Unlimited documents
- Unlimited vendors
- Searchable email timelines
- Cited AI Q&A over project documents
- Internal notes on timelines
- Approval tracking
- Audit trail export
- Priority support
Enterprise
For property managers with multiple buildings.
- Everything in Board Pro
- Multiple building workspaces
- Unlimited board members
- SSO / SAML
- Dedicated account manager
- SLA guarantee
- Custom onboarding
Plan prices above are per month. The management-comparison column shows an annual figure so you can compare to typical yearly building-management costs.
Frequently Asked Questions
Does BoardRecord replace our HOA or accounting software?
No. Keep your existing platform for dues, payments, and full building management. BoardRecord adds project timelines, search, and document Q&A on top of the email you already use.
Do contractors or vendors need to pay?
No. External contractors, architects, and vendors communicate via email — they never need an account or login. Only board members and administrators are counted toward your plan.
What happens when my trial ends?
Your 1-month trial gives full access to your building workspace. When it ends, your data stays intact and you can choose a paid plan to continue.
Can I upgrade or downgrade anytime?
Yes. You can switch between Board and Board Pro at any time. Changes take effect on your next billing cycle.
What counts as a "board member"?
Board members are people with login access to your building workspace — typically board directors, officers, and property managers. Whitelisted email senders (contractors, vendors) do not count.
How is BoardRecord different from AI HOA tools like HomeHerald?
HomeHerald and similar platforms automate daily community operations — dues, violations, and resident chat. BoardRecord is built for capital projects: roof replacements, facade restorations, and special assessments. It works alongside your HOA software, not instead of it.
Do we need BoardRecord if we have a management company?
If your board wants an independent record it owns, yes. Your management company's inbox is not your board's archive. BoardRecord gives directors a searchable, exportable timeline separate from the PM's systems — especially valuable during board turnover or disputes.
Ready to bring structure to your building projects?
Start Your 1-Month Free Trial