BoardRecord vs AppFolio
AppFolio is built for property managers who need accounting and leasing. BoardRecord is built for the board that needs project transparency and vendor accountability — different tools for different jobs.
AppFolio is a comprehensive platform for property managers: accounting, leasing, maintenance, and a resident portal, priced per unit. If you run a portfolio, that breadth matters.
A board overseeing a single capital project does not need leasing or general-ledger accounting — it needs a record of what the vendor promised, what the invoice covers, and what was decided. BoardRecord captures that from email automatically and answers questions with citations to the source document, without a per-unit price that climbs with building size.
| BoardRecord | AppFolio | |
|---|---|---|
| Primary use | Capital-project record | Property management & accounting |
| Built for | Boards & managing agents | Property managers |
| Vendor interface | Email — no login | Vendor portal login |
| Capital-project email capture | Automatic | No |
| AI search over documents | Yes, cited to bids & contracts | Maintenance triage only |
| Runs daily community ops | No — complements your ops tool | Yes — leasing, accounting, residents |
| Payments | ACH with board approvals | Resident / dues payments |
| Pricing model | Quoted per building | $1.40 / unit / month ($280 min) |
If a manager runs your building on AppFolio, keep it. BoardRecord gives the board its own independent, searchable record of the capital project.
Common questions
Is BoardRecord an AppFolio alternative?
Only for the narrow slice of work AppFolio was not designed for. AppFolio serves property managers with accounting, leasing, and maintenance. BoardRecord serves the board with a capital-project record — vendor email, cited document Q&A, and a defensible timeline. Boards typically add BoardRecord rather than switch off AppFolio.
Our managing agent uses AppFolio. Can the board still use BoardRecord?
Yes, and that is a common setup. AppFolio runs the managing agent's accounting and operations. BoardRecord adds the capital-project record — every project email, file, and decision — shared by the board and the managing agent, and it stays with the building through board and staff turnover.
Does BoardRecord do accounting like AppFolio?
No. BoardRecord is not accounting or leasing software. It captures capital-project correspondence and documents and, on Board Pro, routes vendor invoices through board approvals to ACH payment with an audit trail. For general-ledger accounting you keep your existing tool.
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