BoardRecord vs BuildingLink
BuildingLink is strong at day-to-day building operations. BoardRecord sits alongside it as the capital-project record — vendor email in, a defensible, searchable timeline out. No vendor portal, no behavior change.
BuildingLink has spent two decades building deep operations features — package tracking, amenity booking, resident apps, and maintenance tickets. That is real value for running a building day to day, and BoardRecord does not try to replace it.
What BuildingLink does not do is capture the email your architect, engineer, and contractor send during a roof replacement or facade restoration. Those threads live in personal inboxes and disappear at board turnover. BoardRecord captures that correspondence automatically, structures it into a per-project timeline, and lets you ask questions answered with citations back to the actual bid, contract, or invoice.
| BoardRecord | BuildingLink | |
|---|---|---|
| Primary use | Capital-project record | Daily building operations |
| Built for | Boards & managing agents | Staff & residents |
| Vendor interface | Email — no login | Portal / ticket system |
| Capital-project email capture | Automatic | No |
| AI search over documents | Yes, cited to bids & contracts | No |
| Runs daily community ops | No — complements your ops tool | Yes — packages, amenities, tickets |
| Payments | ACH with board approvals | Not for capital projects |
| Pricing model | Quoted per building | $5–15 / unit / month |
Keep BuildingLink for building operations. Add BoardRecord when a capital project starts — email in, defensible record out.
Common questions
Does BoardRecord replace BuildingLink?
No. BuildingLink handles daily operations — packages, amenities, visitor management, maintenance tickets. BoardRecord is a capital-project record: it captures vendor email, bids, contracts, and decisions on projects like roof and facade work, and makes them searchable with cited AI. Most boards run both.
Do our vendors need another portal login?
No. That is the core difference. BuildingLink asks vendors and residents to adopt a portal; BoardRecord meets your architect, engineer, and GC where they already work — email. The structuring happens on the board side automatically, so there is nothing new to onboard.
We already pay for BuildingLink. Why add BoardRecord?
BuildingLink does not keep a searchable record of your capital-project correspondence, and it has no AI over your bids and contracts. When the next board president takes over, BoardRecord preserves every project email, file, and decision in one place — and it stays with the building through board and staff turnover.
Ready to add a project layer to your stack?
Free 30-day guided pilot on your live project — no credit card required.