BoardRecord vs Buildium
Buildium is an affordable property-management suite for dues, leasing, and residents. BoardRecord is a purpose-built capital-project record that works alongside it.
Buildium is a budget-friendly property-management platform with accounting, online payments, tenant screening, and community association features. For associations that need those basics, it is a reasonable entry point.
Buildium has no email capture and no AI over your project documents. When your building runs a special assessment or a major repair, the bids, contracts, and vendor threads still scatter across inboxes. BoardRecord captures them automatically and turns them into a searchable, cited, exportable record the board owns.
| BoardRecord | Buildium | |
|---|---|---|
| Primary use | Capital-project record | Property management & accounting |
| Built for | Boards & managing agents | Management companies |
| Vendor interface | Email — no login | Vendor / resident portal |
| Capital-project email capture | Automatic | No |
| AI search over documents | Yes, cited to bids & contracts | No |
| Runs daily community ops | No — complements your ops tool | Yes — dues, leasing, residents |
| Payments | ACH with board approvals | Online dues / rent |
| Pricing model | Quoted per building | $52–166 / month + per-unit |
Keep Buildium for dues and resident operations. Add BoardRecord for the capital project — the work that happens between renovations, not every Tuesday.
Common questions
How is BoardRecord different from Buildium?
Buildium is property-management software: dues, accounting, leasing, and a resident portal. BoardRecord is a capital-project record: it captures vendor email on projects like roof and facade work, and answers questions with citations to the actual bid or contract. They solve different problems and are commonly used together.
Does BoardRecord handle dues and resident payments like Buildium?
No. BoardRecord does not collect dues or run a resident portal. Its payments feature (Board Pro) is for vendor invoices on capital projects — detected from email, confirmed by the board, and paid by ACH through tiered approvals with an audit trail.
Can we use BoardRecord if we already have Buildium?
Yes. Keep Buildium for daily operations. BoardRecord adds the layer Buildium lacks — automatic email capture, AI search over your project documents, and a defensible timeline that survives board turnover.
Ready to add a project layer to your stack?
Free 30-day guided pilot on your live project — no credit card required.