BoardRecord vs Vantaca
Vantaca is workflow and accounting software for HOA management companies. BoardRecord is the board-owned capital-project record that works alongside it.
Vantaca is built for community-management companies: association accounting, homeowner communications, violations and architectural review, and back-office workflow automation. It is a management-company system of record.
BoardRecord is a board system of record for one thing management platforms consistently miss — the capital project. It captures the vendor email, bids, and decisions behind a roof replacement or special assessment, keeps them searchable with cited AI, and gives the board and the managing agent one shared record alongside Vantaca.
| BoardRecord | Vantaca | |
|---|---|---|
| Primary use | Capital-project record | HOA / community management |
| Built for | Boards & managing agents | Management companies |
| Vendor interface | Email — no login | Vendor portal |
| Capital-project email capture | Automatic | No |
| AI search over documents | Yes, cited to bids & contracts | No |
| Runs daily community ops | No — complements your ops tool | Yes — dues, violations, ARC, accounting |
| Payments | ACH with board approvals | Homeowner dues / AP |
| Pricing model | Quoted per building | Custom / per-door |
Keep Vantaca as the management-company platform. BoardRecord gives the board its own searchable, exportable record of the capital project.
Common questions
Does BoardRecord compete with Vantaca?
Not directly. Vantaca is community-management software for management companies — accounting, violations, architectural review, and homeowner workflows. BoardRecord is a capital-project record for the board itself: vendor email capture, cited document Q&A, and a defensible project timeline. They serve different owners and are used together.
Our managing agent runs on Vantaca. Why would the board need BoardRecord?
Vantaca runs association operations and accounting. It doesn't keep a searchable, cited record of each capital project's email, bids, and decisions. BoardRecord adds that record for the board and the managing agent, and it stays with the building through board and staff turnover.
Does BoardRecord manage dues, violations, or architectural review?
No. BoardRecord does not handle dues, violations, or ARC requests — those stay in Vantaca. BoardRecord focuses on capital projects: capturing vendor correspondence and documents and, on Board Pro, routing vendor invoices through board approvals to ACH payment.
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